OK, you’ve searched and high and low and finally found the perfect place to hold your reception! But wait, before you sign on the dotted line, make sure you’ve asked all of the right questions…
Ask About any Extra Charges: If it’s a banquet hall or historic estate, do you have to rent chairs and tables, and if so, is this an extra charge? What about linens and glassware are they included? Is there a cake cutting fee? What about a corking fee? (When you purchase your own alcohol for the reception, a corking fee is sometimes charged for each bottle of wine opened.)
Ask About the Food: If the facility is a hotel or restaurant and will provide the food for the wedding, make sure that you’ve had an opportunity to sample the food and talk about menu choices. If you choose a location which requires an outside caterer, ask if you’re required to choose from their approved list or can you choose any caterer?
Ask About Alcohol and Bar Service: Does the facility provide the alcohol and bar service or do you bring your own alcohol? What about bartenders? Are there any restrictions about the type or quantity of alcohol to be served? Do they require a cash bar or is open bar an option? Ask about their liability insurance and if it is sufficient for your size wedding.
Ask About Entertainment: Make sure the dance floor is big enough to accommodate your guests. Ask the facility manager to show you where the band or DJ would set up their equipment. Make sure the facility can accommodate them adequately.
Ask About Parking: Is it readily available? Do you need to hire a parking attendant or valet? Are there any events (i.e. festivals, parades, sporting events) that will make parking difficult for your guests?
Ask About any Restrictions: Ask if there are any restrictions in regards to using the facility. For instance, some historic estates have certain restrictions or rules regarding smoking, lit candles, and alcohol.
Ask About Overnight Accommodations: Ask if the facility has overnight accommodations for your out-of-town guests. If it is a hotel, can you reserve a block of rooms at a discount?
Ask About a Wedding Coordinator: Many facilities will have a Wedding Day Coordinator on staff and at no extra charge. The role of the Wedding Day Coordinator is to make sure that everything runs smoothly for your wedding day! The Coordinator keeps the wedding on schedule and is "the person" for the caterer, DJ/band, florist, or even the bride to go to if they have questions.
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